• Mail Services Clerk

    Job Location(s) US-FL-Maitland
    Job ID
  • Overview

    Cannon Cochran Management Services, Inc. (CCMSI) is a leading Third Party Administrator in self-insurance services headquartered in Danville, IL.  We are guided by core values including integrity, insisting on excellence and being passionately focused on customer service.  Those values, coupled with our Employee Stock Ownership Plan (ESOP), engage ownership with our employees and offers top of the line customer service for both our internal and external clients. 


    This is a perfect opportunity to work in a growing, dynamic work environment.  CCMSI’s emphasis is on customer service and you will be expected to set and achieve performance goals in a challenging and growing team environment. 


    The Mail Services Clerk is responsible for processing of all incoming inter-office and outgoing mail.


    • Pick up and process daily incoming mail to include sorting, opening, stamping, and recording of all incoming checks.
    • Receive all incoming packages on PC and log outgoing packages for UPS on PC.
    • Return mail without proper information or misdelivered mail, as well as return mail for approval within one week of receipt.
    • Route mail to slots daily and as needed.
    • Process outgoing mail (complete folding/mailing of checks and worksheets within one day of receipt) and rate shop between UPS and USPS.
    • Provide back up to switchboard, as needed.
    • Responsible for maintaining necessary level of postage in meter (postage by phone).
    • Responsible for ordering of postage supplies (postage via phone).
    • Maintain daily work log. Maintain mail cart and mail slots.
    • Prepare UPS and Air shipments along with reports.
    • Record all association postage daily and through UPS scale. Run daily and monthly reports for Accounting.
    • Verify air services billing for payment.
    • Performs other duties as assigned.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Excellent oral and written communication skills. Ability to alphabetize, sort, and deliver mail.  Individual must be a self-starter with strong organizational abilities.  Ability to coordinate and prioritize required.  Flexibility, initiative, and the ability to work with a minimum of direct supervision a must.  Ability to work as a team member in a rapidly changing environment.


    Reliable, predictable attendance within client service hours for the performance of this position.


    Responsive to internal and external client needs.


    Ability to clearly communicate verbally and/or in writing both internally and externally.


    Education and/or Experience                                                                  

    High school diploma or equivalent.


    Computer Skills             

    Proficient with Microsoft Office programs. 


    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Object Handling Categories

    Work requires the ability to lift/carry objects routinely as follows:

    Heavy Lifting:       Objects weighing 35-50 pounds lifted on a regular basis. Mechanical lifting devices (carts, dollies, pallet jacks, forklift trucks, etc.) or team lifts should be utilized.


    Medium Lifting:   Objects weighing 15-35 pounds lifted on a regular basis.


    Work requires the ability to sit or stand up to 7.5 or more hours at a time.


    Work requires sufficient auditory and visual acuity to interact with others


    Other Physical Demands

    Work requires the ability to stand up to two or more hours at a time.

    Work requires the ability to stoop, bend, reach and grab with arms and hands, manual dexterity,




    Responsible for upholding the CCMSI Core Values & Principles which include: performing with integrity; passionately focus on client service; embracing a client-centered vision; maintaining contagious enthusiasm for our clients; searching for the best ideas; looking upon change as an opportunity; insisting upon excellence; creating an atmosphere of excitement, informality and trust; focusing on the situation, issue, or behavior, not the person; maintaining the self-confidence and self-esteem of others; maintaining constructive relationships; taking the initiative to make things better; and leading by example.


    CCMSI is an Affirmative Action / Equal Employment Opportunity employer offering an excellent benefit package including Medical, Dental, Prescription Drug, Vision, Flexible Spending, Life, ESOP and 401K.  



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